Safeguarding and Welfare Requirement: Child Protection

Providers must have and implement a policy, and procedures, to safeguard children.

1.1Children’s rights and entitlements

 

Policy statement

We promote children’s right to be strong, resilient and listened to by creating an environment in our setting that encourages children to develop a positive self-image, which includes their heritage arising from their colour and ethnicity, their languages spoken at home, their religious beliefs, cultural traditions and home background.
We promote children’s right to be strong, resilient and listened to by encouraging children to develop a sense of autonomy and independence.
We promote children’s right to be strong, resilient and listened to by enabling children to have the self-confidence and the vocabulary to resist inappropriate approaches.
We help children to establish and sustain satisfying relationships within their families, with peers, and with other adults.
We work with parents to build their understanding of, and commitment to, the principles of safeguarding all our children.

What it means to promote children’s rights and entitlements to be ‘strong, resilient and listened to’.

To be strong means to be:

secure in their foremost attachment relationships, where they are loved and cared for by at least one person who is able to offer consistent, positive and unconditional regard and who can be relied on;
safe and valued as individuals in their families and in relationships beyond the family, such as day care or school;
self-assured and form a positive sense of themselves — including all aspects of their identity and heritage;
included equally and belong in our setting and in community life;
confident in their own abilities and proud of their achievements;
progressing optimally in all aspects of their development and learning;
part of a peer group in which they learn to negotiate, develop social skills and an identity as global citizens, respecting the rights of others in a diverse world; and
able to represent themselves and participate in aspects of service delivery that affects them, as well as aspects of key decisions that affect their lives.

To be resilient means to:

be sure of their self-worth and dignity;
be able to be assertive and state their needs effectively;
be able to overcome difficulties and problems;
be positive in their outlook on life;
be able to cope with challenge and change;
have a sense of justice towards themselves and others;
develop a sense of responsibility towards themselves and others; and
be able to represent themselves and others in key decision making processes.

To be listened to means:

adults who are close to children recognise their need and right to express and communicate their thoughts,feelings and ideas;
adults who are close to children are able to tune in to their verbal, sign and body language in order to understand and interpret what is being expressed and communicated;
adults who are close to children are able to respond appropriately and, when required, act upon theirunderstanding of what children express and communicate; and
adults respect children’s rights and facilitate children’s participation and representation in imaginative and child centred ways in all aspects of core services.

 

Safeguarding and Welfare Requirement: Child Protection

Providers must have and implement a policy, and procedures, to safeguard children.

1.2Safeguarding children, young people and vulnerable adults

Policy statement

Our setting will work with children, parents and the community to ensure the rights and safety of children, young people* and vulnerable adults. Our Safeguarding Policy is based on the three key commitments of the Early Years Alliance Safeguarding Children Policy.

Procedures

We carry out the following procedures to ensure we meet the three key commitments of the Alliance Safeguarding Children Policy, which incorporates responding to child protection concerns.

Key commitment 1

We are committed to building a ‘culture of safety’ in which children, young people and vulnerable adults are protected from abuse and harm in all areas of our service delivery.

Our designated person (a member of staff) who co-ordinates child, young person and vulnerable adult protection issues is:

Linda Horwood-Smith  (Deputy: Gill Chisnall / Karen McPhillips)

When the setting is open but the designated person is not on site, a suitably trained deputy is available at all times for staff to discuss safeguarding concerns.
Our designated officer (a member of the management team) who oversees this work is:

Chair Person

The designated person, the suitably trained deputy and the designated officer ensure they have relevant links with statutory and voluntary organisations with regard to safeguarding.
The designated person (and the person who deputises for them) understands LSCB safeguarding procedures, attends relevant LSCB training at least every two years and refreshes their knowledge of safeguarding at least annually.
We ensure all staff are trained to understand our safeguarding policies and procedures and that parents are made aware of them too.
All staff understand that safeguarding is their responsibility.
All staff have an up-to-date knowledge of safeguarding issues, are alert to potential indicators and signs of abuse and neglect and understand their professional duty to ensure safeguarding and child protection concerns are reported to the local authority children’s social care team or the NSPCC. They receive updates on safeguarding at least annually.
All staff are confident to ask questions in relation to any safeguarding concerns and know not to just take things at face value but can be respectfully sceptical.
All staff understand the principles of early help (as defined in Working Together to Safeguard Children, 2018) and are able to identify those children and families who may be in need of early help and enable them to access it.
All staff understand LSCB thresholds of significant harm and understand how to access services for families, including for those families who are below the threshold for significant harm, according to arrangements published by the LSCB or safeguarding partners in areas where the safeguarding partners have replaced the LSCB.
All staff understand their responsibilities under the General Data Protection Regulation and the Data Protection Act 2018, and understand relevant safeguarding legislation, statutory requirements and local safeguarding partner requirements and ensure that any information they may share about parents and their children with other agencies is shared appropriately and lawfully.
We will support families to receive appropriate early help by sharing information with other agencies in accordance with statutory requirements and legislation.
We will share information lawfully with safeguarding partners and other agencies where there are safeguarding concerns.
We will be transparent about how we lawfully process data.
All staff understand how to escalate their concerns in the event that they feel either the local authority and/or their own organisation has not acted adequately to safeguard and know how to follow local safeguarding procedures to resolve professional disputes between staff and organisations.
All staff understand what the organisation expects of them in terms of their required behaviour and conduct, and follow our policies and procedures on positive behaviour, online safety (including use of cameras and mobile phones), whistleblowing and dignity at work.
Children have a key person to build a relationship with, and are supported to articulate any worries, concerns or complaints that they may have in an age appropriate way.
All staff understand our policy on promoting positive behaviour and follow it in relation to children showing aggression towards other children.
Adequate and appropriate staffing resources are provided to meet the needs of children.
Applicants for posts within the setting are clearly informed that the positions are exempt from the Rehabilitation of Offenders Act 1974.
Enhanced criminal records and barred lists checks and other suitability checks are carried out for staff and volunteers prior to their post being confirmed, to ensure that no disqualified person or unsuitable person works at the setting or has access to the children.
Where applications are rejected based on information disclosed, applicants have the right to know and to challenge incorrect information.
Enhanced criminal records and barred lists checks are carried out on anyone working on the premises.
Volunteers must:
be aged 17 or over;
be considered competent and responsible;
receive a robust induction and regular supervisory meetings;
be familiar with all the settings policies and procedures;
be fully checked for suitability if they are to have unsupervised access to the children at any time.
Information is recorded about staff qualifications, and the identity checks and vetting processes that have been completed including:
the criminal records disclosure reference number;
certificate of good conduct or equivalent where a UK DBS check is not appropriate;
the date the disclosure was obtained; and
details of who obtained it.
All staff and volunteers are informed that they are expected to disclose any convictions, cautions, court orders or reprimands and warnings which may affect their suitability to work with children (whether received before or during their employment with us).
Staff receive regular supervision, which includes discussion of any safeguarding issues, and their performance and learning needs are reviewed regularly.
In addition to induction and supervision, staff are provided with clear expectations in relation to their behaviour (outlined in the employee handbook).
We notify the Disclosure and Barring Service of any person who is dismissed from our employment, or resigns in circumstances that would otherwise have led to dismissal for reasons of a child protection concern.
Procedures are in place to record the details of visitors to the setting.
Security steps are taken to ensure that we have control over who comes into the setting so that no unauthorised person has unsupervised access to the children.
Steps are taken to ensure children are not photographed or filmed on video for any other purpose than to record their development or their participation in events organised by us. Parents sign a consent form and have access to records holding visual images of their child. Staff do not use personal cameras or filming equipment to record images.
Personal mobile phones are not used where children are present.
The designated person in the setting has responsibility for ensuring that there is an adequate online safety policy in place.
Any personal information is held securely and in line with data protection requirements and guidance from the ICO.
We keep a written record of all complaints and concerns including details of how they were responded to.
We ensure that robust risk assessments are completed, that they are seen and signed by all relevant staff and that they are regularly reviewed and updated, in line with our health and safety policy.
The designated officer will support the designated person to undertake their role adequately and offer advice, guidance, supervision and support.
The designated person will inform the designated officer at the first opportunity of every significant safeguarding concern, however this should not delay any referrals being made to children’s social care, or where appropriate, the LADO, Ofsted or RIDDOR.

Key commitment 2

We are committed to responding promptly and appropriately to all incidents, allegations or concerns of abuse that may occur and to work with statutory agencies in accordance with the procedures that are set down in ‘What to do if you’re worried a child is being abused’ (HMG, 2015) and the Care Act 2014.

Responding to suspicions of abuse

We acknowledge that abuse of children can take different forms – physical, emotional, and sexual, as well as neglect.
We ensure that all staff have an understanding of the additional vulnerabilities that arise from special educational needs and/or disabilities, plus inequalities of race, gender, language, religion, sexual orientation or culture, and that these receive full consideration in relation to child, young person or vulnerable adult protection.
When children are suffering from physical, sexual or emotional abuse, or experiencing neglect, this may be demonstrated through:
significant changes in their behaviour;
deterioration in their general well-being;
their comments which may give cause for concern, or the things they say (direct or indirect disclosure);
changes in their appearance, their behaviour, or their play;
unexplained bruising, marks or signs of possible abuse or neglect; and
any reason to suspect neglect or abuse outside the setting.
We understand how to identify children who may be in need of early help, how to access services for them.
We understand that we should refer a child who meets the s17 Children Act 1989 child in need definition to local authority children’s social work services.
We understand that we should refer any child who may be at risk of significant harm to local authority children’s social work services.
We are aware of the ‘hidden harm’ agenda concerning parents with drug and alcohol problems and consider other factors affecting parental capacity and risk, such as social exclusion, domestic violence, radicalisation, mental or physical illness and parent’s learning disability.
We are aware that children’s vulnerability is potentially increased when they are privately fostered and when we know that a child is being cared for under a private fostering arrangement, we inform our local authority children’s social care team.
We are aware of other factors that affect children’s vulnerability that may affect, or may have affected, children and young people using our provision, such as abuse of children who have special educational needs and/or disabilities; fabricated or induced illness; child abuse linked to beliefs in spirit possession; sexual exploitation of children, including through internet abuse; Female Genital Mutilation and radicalisation or extremism.
In relation to radicalisation and extremism, we follow the Prevent Duty guidance for England and Wales published by the Home Office and LSCB procedures on responding to radicalisation.
The designated person completes online Channel training, online Prevent training and attends local WRAP training where available to ensure they are familiar with the local protocol and procedures for responding to concerns about radicalisation.
We are aware of the mandatory duty that applies to teachers and health workers to report cases of Female Genital Mutilation to the police. We are also aware that early years practitioners should follow local authority published safeguarding procedures to respond to FGM and other safeguarding issues, which involves contacting police if a crime of FGM has been or may be about to be committed.
We also make ourselves aware that some children and young people are affected by gang activity, by complex, multiple or organised abuse, through forced marriage or honour based violence or may be victims of child trafficking. While this may be less likely to affect young children in our care, we may become aware of any of these factors affecting older children and young people who we may come into contact with.
If we become concerned that a child may be a victim of modern slavery or human trafficking we will refer to the National Referral Mechanism, as soon as possible and refer and/or seek advice to the local authority children’s social work service and/or police.
We will be alert to the threats children may face from outside their families, such as that posed by organised crime groups such as county lines and child sexual exploitation, online use and from within peer groups and the wider community.
Where we believe that a child in our care or that is known to us may be affected by any of these factors we follow the procedures below for reporting child protection and child in need concerns and follow the LSCB proceduresor when they come into force replacing the LSCB, we will follow the local procedures as published by the local safeguarding partners.
Where such indicators are apparent, the child’s key person makes a dated record of the details of the concern and discusses what to do with the member of staff who is acting as the designated person. The information is stored on the child’s personal file.
In the event that a staff member or volunteer is unhappy with the decision made of the designated person in relation to whether to make a safeguarding referral they must follow escalation procedures.
We refer concerns about children’s welfare to the local authority children’s social care team and co-operate fully in any subsequent investigation. NB In some cases this may mean the police or another agency identified by the Local Safeguarding Children Board (or the local safeguarding partners when the published safeguarding arrangements take over from the LSCB).
We respond to any disclosures sensitively and appropriately and take care not to influence the outcome either through the way we speak to children or by asking questions of children (although we may check out/clarify the details of what we think they have told us with them).
We take account of the need to protect young people aged 16-19 as defined by the Children Act 1989. This may include students or school children on work placement, young employees or young parents. Where abuse or neglect is suspected we follow the procedure for reporting any other child protection concerns. The views of the young person will always be taken into account in an age-appropriate way, but the setting may override the young person’s refusal to consent to share information if it feels that it is necessary to prevent a crime from being committed or intervene where one may have been, or to prevent harm to a child or adult. Sharing confidential information without consent is done only where not sharing it could be worse than the outcome of having shared it.
All staff are also aware that adults can also be vulnerable and know how to refer adults who are in need of community care services.
All staff know that they can contact the NSPCC whistleblowing helpline if they feel that an organisation and the local authority have not taken appropriate action to safeguard a child and this has not been addressed satisfactorily through organisational escalation and professional challenge procedures.
We have a whistleblowing policy in place.
Staff/volunteers know they can contact the organisation Public Concern at Work for advice relating to whistleblowing dilemmas.

Recording suspicions of abuse and disclosures

Where a child makes comments to a member of staff that give cause for concern (disclosure), or a member of staff observes signs or signals that give cause for concern, such as significant changes in behaviour; deterioration in general well-being; unexplained bruising, marks or signs of possible abuse or neglect; that member of staff:
listens to the child, offers reassurance and gives assurance that she or he will take action;
does not question the child, although it is OK to ask questions for the purposes of clarification;
makes a written record that forms an objective record of the observation or disclosure that includes: the date and time of the observation or the disclosure; the exact words spoken by the child as far as possible; the name of the person to whom the concern was reported, with the date and time; and the names of any other person present at the time.
These records are signed and dated and kept in the child’s personal file, which is kept securely and confidentially.
The member of staff acting as the designated person is informed of the issue at the earliest opportunity, and always within one working day.
Where the Local Safeguarding Children Board or local safeguarding partners safeguarding procedures stipulates the process for recording and sharing concerns, we include those procedures alongside this procedure and follow the steps set down by the Local Safeguarding Children Board.

Making a referral to the local authority children’s social care team

The Early Years Alliance’s publication Safeguarding Children contains procedures to help in making a referral to the local children’s social care team, as well as template forms for recording concerns and to assist with making a referral.
We keep a copy of this document alongside the procedures for recording and reporting set down by our Local Safeguarding Children Board, which we follow where local procedures differ from those of the Early Years Alliance.

Escalation process

If we feel that a referral made has not been dealt with properly or that concerns are not being addressed or responded to, we will follow the LSCB escalation process.
We will ensure that staff are aware of how to escalate concerns.
We will follow local procedures published by the LSCB or safeguarding partners to resolve professional disputes.

Informing parents

Parents are normally the first point of contact. Concerns are normally discussed with parents to gain their view of events, unless it is felt that this may put the child or other person at risk, or may interfere with the course of a police investigation or may unduly delay a referral, or unless it is otherwise unreasonable to seek advice. Advice will be sought from social care, or in some circumstances the police, if necessary.
Parents are informed when we make a record of concerns in their child’s file and that we also make a note of any discussion we have with them regarding a concern.
If a suspicion of abuse warrants referral to social care, parents are informed at the same time that the referral will be made, except where the procedures of the Local Safeguarding Children Board/local safeguarding partnersdoes not allow this, for example, where it is believed that the child may be placed at risk.
This will usually be the case where the parent is the likely abuser or where sexual abuse may have occurred.
If there is a possibility that advising a parent beforehand may place a child at greater risk (or interfere with a police response) the designated person should consider seeking advice from children’s social care, about whether or not to advise parents beforehand, and should record and follow the advice given.

Liaison with other agencies and multi-agency working

We work within the Local Safeguarding Children Board/local Safeguarding Partners guidelines.
The current version of ‘What to do if you’re worried a child is being abused’ is available for parents and staff and all staff are familiar with what they need to do if they have concerns.
We have procedures for contacting the local authority regarding child protection issues and concerns about children’s welfare, including maintaining a list of names, addresses and telephone numbers of social workers, to ensure that it is easy, in any emergency, for the setting and children’s social care to work well together.
We notify Ofsted of any incident or accident and any changes in our arrangements which may affect the well-being of children or where an allegation of abuse is made against a member of staff (whether the allegations relate to harm or abuse committed on our premises or elsewhere). Notifications to Ofsted are made as soon as is reasonably practicable, but at the latest within 14 days of the allegations being made.
Contact details for the local National Society for the Prevention of Cruelty to Children (NSPCC) are also kept.

Allegations against staff and persons in position of trust

We ensure that all parents know how to complain about the behaviour or actions of staff or volunteers within the setting, or anyone living or working on the premises occupied by the setting, which may include an allegation of abuse.
We ensure that all staff volunteers and anyone else working in the setting knows how to raise concerns that they may have about the conduct or behaviour of other people including staff/colleagues.
We differentiate between allegations, and concerns about the quality of care or practice and complaints and have a separate process for responding to complaints.
We respond to any inappropriate behaviour displayed by members of staff, volunteer or any other person living or working on the premises, which includes:
inappropriate sexual comments;
excessive one-to-one attention beyond the requirements of their usual role and responsibilities, or inappropriate sharing of images.
We will recognise and respond to allegations that a person who works with children has:
behaved in a way that has harmed a child, or may have harmed a child
possibly committed a criminal offence against or related to a child
behaved towards a child or children in a way that indicates they may pose a risk of harm to children.
We ensure that all staff and volunteers know how to raise concerns about a member of staff or volunteer within the setting. We respond to any concerns raised by staff and volunteers who know how to escalate their concerns if they are not satisfied with our response.
We respond to any disclosure by children or staff that abuse by a member of staff or volunteer within the setting, or anyone working on the premises occupied by the setting, may have taken, or is taking place, by first recording the details of any such alleged incident.
We refer any such complaint immediately to a senior manager within the organisation and the Local Authority Designated Officer (LADO) to investigate and/or offer advice:

Alison Beasley 01865 815956

(name and phone number)

We also report any such alleged incident to Ofsted (unless advised by LADO that this is unnecessary due to the incident not meeting the threshold), as well as what measures we have taken. We are aware that it is an offence not to do this.
We co-operate entirely with any investigation carried out by children’s social care in conjunction with the police.
Where the management team and children’s social care agree it is appropriate in the circumstances, the member of staff or volunteer will be suspended for the duration of the investigation. This is not an indication of admission that the alleged incident has taken place, but is to protect the staff, as well as children and families, throughout the process. Where it is appropriate and practical and agreed with LADO, we will seek to offer an alternative to suspension for the duration of the investigation, if an alternative is available that will safeguard children and not place the affected staff or volunteer at risk.

Disciplinary action

Where a member of staff or volunteer has been dismissed due to engaging in activities that caused concern for the safeguarding of children or vulnerable adults, we will notify the Disclosure and Barring Service of relevant information, so that individuals who pose a threat to children and vulnerable groups can be identified and barred from working with these groups.

Key commitment 3

We are committed to promoting awareness of child abuse issues throughout our training and learning programmes for adults. We are also committed to empowering children through our early childhood curriculum, promoting their right to be strong, resilient and listened to.

Training

Training opportunities are sought for all adults involved in the setting to ensure that they are able to recognise the signs and signals of possible physical abuse, emotional abuse, sexual abuse (including child sexual exploitation) and neglect and that they are aware of the local authority guidelines for making referrals. Training opportunities should also cover extra familial threats such as online risks, radicalisation and grooming, and how to identify and respond to families who may be in need of early help, and organisational safeguarding procedures.
Designated persons receive appropriate training, as recommended by the Local Safeguarding Children Board, every two years and refresh their knowledge and skills at least annually.
We ensure that all staff know the procedures for reporting and recording any concerns they may have about the provision.
We ensure that all staff receive updates on safeguarding via emails, newsletters, online training and/or discussion at staff meetings at least once a year.

Planning

The layout of the rooms allows for constant supervision. No child is left alone with staff or volunteers in a one-to-one situation without being within sight and/or hearing of other staff or volunteers.

Curriculum

We introduce key elements of keeping children safe into our programme to promote the personal, social and emotional development of all children, so that they may grow to be strong, resilient and listened to and so that they develop an understanding of why and how to keep safe.
We create within the setting a culture of value and respect for individuals, having positive regard for children’s heritage arising from their colour, ethnicity, languages spoken at home, cultural and social background.
We ensure that this is carried out in a way that is developmentally appropriate for the children.

Confidentiality

All suspicions and investigations are kept confidential and shared only with those who need to know. Any information is shared under the guidance of the Local Safeguarding Children Board/Local Safeguarding Partners and in line with the GDPR, Data Protection Act 2018, and Working Together 2018.

Support to families

We believe in building trusting and supportive relationships with families, staff and volunteers.
We make clear to parents our role and responsibilities in relation to child protection, such as for the reporting of concerns, information sharing, monitoring of the child, and liaising at all times with the local children’s social care team.
We will continue to welcome the child and the family whilst investigations are being made in relation to any alleged abuse.
We follow the Child Protection Plan as set by the child’s social worker in relation to the setting’s designated role and tasks in supporting that child and their family, subsequent to any investigation.
We will engage with any child in need plan or early help plan as agreed.
Confidential records kept on a child are shared with the child’s parents or those who have parental responsibility for the child in accordance with the Confidentiality and Client Access to Records procedure, and only if appropriate under the guidance of the Local Safeguarding Children Board.

Legal framework

Primary legislation

Children Act (1989 s47)
Protection of Children Act (1999)
The Children Act (2004 s11)
Children and Social Work Act (2017)
Safeguarding Vulnerable Groups Act (2006)
Childcare Act (2006)
Child Safeguarding Practice Review and Relevant Agency (England) Regulations 2018

Secondary legislation

Sexual Offences Act (2003)
Criminal Justice and Court Services Act (2000)
Equality Act (2010)
General Data Protection Regulations (GDPR) (2018)
Childcare (Disqualification) Regulations (2009)
Children and Families Act (2014)
Care Act (2014)
Serious Crime Act (2015)
Counter-Terrorism and Security Act (2015)

Further guidance

Working Together to Safeguard Children (HMG, 2018)
What to do if you’re Worried a Child is Being Abused (HMG, 2015)
Framework for the Assessment of Children in Need and their Families (DoH 2000)
The Common Assessment Framework for Children and Young People: A Guide for Practitioners

(CWDC 2010)

Statutory guidance on making arrangements to safeguard and promote the welfare of children under section 11 of the Children Act 2004 (HMG 2008)
Hidden Harm – Responding to the Needs of Children of Problem Drug Users (ACMD, 2003)
Information Sharing: Advice for Practitioners providing Safeguarding Services (DfE 2018)
Disclosure and Barring Service: www.gov.uk/disclosure-barring-service-check
Revised Prevent Duty Guidance for England and Wales (HMG, 2015)
Inspecting Safeguarding in Early Years, Education and Skills Settings, (Ofsted, 2016)

Other useful Early Years Alliance publications

Safeguarding Children (2013)
Safeguarding through Effective Supervision (2013)
Employee Handbook (2016)
People Management in the Early Years (2016)

*A ‘young person’ is defined as 16 to 19 years old – in our setting they may be a student, worker, volunteer or parent.

 

Safeguarding and Welfare Requirement: Child Protection

Providers must have and implement a policy, and procedures, to safeguard children.

1.3Looked after children

 

 

Policy statement

We are committed to providing quality provision based on equality of opportunity for all children and their families. All staff in our provision are committed to doing all they can to enable looked after children in our care to achieve and reach their full potential.

Children become looked after if they have either been taken into care by the local authority, or have been accommodated by the local authority (a voluntary care arrangement). Most looked after children will be living in foster homes, but a smaller number may be in a childrens home, living with a relative or even placed back home with their natural parent(s).

We recognise that children who are being looked after have often experienced traumatic situations; physical, emotional or sexual abuse or neglect. However, we also recognise that not all looked after children have experienced abuse and that there are a range of reasons for children to be taken in to the care of the local authority. Whatever the reason, a childs separation from their home and family signifies a disruption in their lives that has an impact on their emotional well-being. Most local authorities do not place children under five with foster carers who work outside the home; however, there are instances when this does occur or where the child has been placed with another family member who works. It is not appropriate for a looked after child who is under two years to be placed in a day care setting in addition to a foster placement.

We place emphasis on promoting childrens right to be strong, resilient and listened to. Our policy and practice guidelines for looked after children are based on two important concepts: attachment and resilience. The basis of this is to promote secure attachments in childrens lives, as the foundation for resilience. These aspects of well-being underpin the childs responsiveness to learning and enable the development of positive dispositions for learning. For young children to get the most out of educational opportunities they need to be settled enough with their carer to be able to cope with further separation, a new environment and new expectations made upon them.

Principles

The term looked after child denotes a childs current legal status; this term is never used to categorise a child as standing out from others. We do not refer to such a child using acronyms such as LAC.
In exceptional circumstances, we offer places to 2 ½ -year-old children who are in care. In such cases, the child should have been with the foster carer for at least two months and show signs of having formed a secure attachment to the carer, and the placement in the setting will last a minimum of three months (as recommended).
We offer places for funded three and four-year-olds who are in care to ensure they receive their entitlement to early education. We expect that a child will have been with a foster carer for a minimum of two months.
We will always offer stay and play provision for a child who is 2 ½ to 5 years old who is still settling with their foster carer, or who is only temporarily being looked after.
Where a child who normally attends our setting is taken into care and is cared for by a local foster carer, we will continue to offer the placement for the child.

Procedures

The designated person for looked after children is the designated child protection co-ordinator.
Every child is allocated a key person before they start and this is no different for a looked after child. The designated person ensures the key person has the information, support and training necessary to meet the looked after childs needs.
The designated person and the key person liaise with agencies, professionals and practitioners involved with the child and his or her family and ensure that appropriate information is gained and shared.
The setting recognises the role of the local authority childrens social care department as the childs corporate parent and the key agency in determining what takes place with the child. Nothing changes, especially with regard to the birth parents or foster carers role in relation to the setting, without prior discussion and agreement with the childs social worker.
At the start of a placement there is a professionals meeting to determine the objectives of the placement and draw up a care plan that incorporates the childs learning needs. This plan is reviewed after two weeks, six weeks and three months. Thereafter at three to six monthly intervals.
The care plan needs to consider issues for the child such as:
their emotional needs and how they are to be met;
how any emotional issues and problems that affect behaviour are to be managed;
their sense of self, culture, language(s) and identity — and how this is to be supported;
their need for sociability and friendship;
their interests and abilities and possible learning journey pathway; and
how any special needs will be supported.
In addition the care plan will also consider:
how information will be shared with the foster carer and local authority (as the corporate parent) as well as what information is shared with whom and how it will be recorded and stored;
what contact the child has with his/her birth parent(s) and what arrangements will be in place for supervised contact. If this is to be at the setting, when, where and what form the contact will take will be discussed and agreed;
what written reporting is required;
wherever possible, and where the plan is for the child to return home, the birth parent(s) should be involved in planning; and
with the social workers agreement, and as part of the plan, the birth parent(s) should be involved in the settings activities that include parents, such as outings and fun-days etc alongside the foster carer.
The settling-in process for the child is agreed. It should be the same as for any other child, with the foster carer taking the place of the parent, unless otherwise agreed. It is even more important that the proximity stage is followed until it is visible that the child has formed a sufficient relationship with his or her key person for them to act as a secure base to allow the gradual separation from the foster carer. This process may take longer in some cases, so time needs to be allowed for it to take place without causing further distress or anxiety to the child.
In the first two weeks after settling-in, the childs well-being is the focus of observation, their sociability and their ability to manage their feelings with or without support.
Further observations about communication, interests and abilities will be noted to form a picture of the whole child in relation to the Early Years Foundation Stage prime and specific areas of learning and development.
Concerns about the child will be noted in the childs file and discussed with the foster carer.
If the concerns are about the foster carers treatment of the child, or if abuse is suspected, these are recorded in the childs file and reported to the childs social care worker according to the settings safeguarding children procedure.
Regular contact should be maintained with the social worker through planned meetings that will include the foster carer.
The transition to school will be handled sensitively. The designated person and/or the childs key person will liaise with the school, passing on relevant information and documentation with the agreement of the childs social worker as detailed in the care plan.

Further guidance

Guidance on the Education of Children and Young People in Public Care (DfEE 2000)
Who Does What: How Social Workers and Carers can Support the Education of Looked After Children (DfES 2005)
Supporting Looked After Learners A Practical Guide for School Governors (DfES 2006)

Safeguarding and Welfare Requirement: Child Protection

Providers must have and implement a policy, and procedures, to safeguard children.

1.4Uncollected child

 

Policy statement

In the event that a child is not collected by an authorised adult by their expected collection time, we put into practice agreed procedures. The child will receive a high standard of care in order to cause as little distress as possible.

We inform parents/carers of our procedures so that, if they are unavoidably delayed, they will be reassured that their children will be properly cared for.

Procedures

Parents are asked to provide the following specific information when their child starts attending our setting, which is recorded on our Registration Form:
Home address and telephone number if the parents do not have a telephone, an alternative number must be given, perhaps a neighbour or close relative.
Place of work, address and telephone number (if applicable).
Mobile telephone number (if applicable).
Names, addresses, telephone numbers and signatures of adults who are authorised by the parents to collect their child from the setting, for example a childminder or grandparent.
Who has parental responsibility for the child.
Information about any person who does not have legal access to the child.
On occasions when parents, or the persons normally authorised to collect the child, are not able to collect the child, they provide us with written details of the name, address and telephone number of the person who will be collecting their child. We agree with parents how to verify the identity of the person who is to collect their child.
Parents are informed that if they are not able to collect the child as planned, they must inform us so that we can begin to take back-up measures. Our contact telephone number is 01869 347968
If a child is not collected at their expected collection time, we follow the procedures below:
The childs file is checked for any information about changes to the normal collection routines.
If no information is available, parents/carers are contacted at home or at work.
If this is unsuccessful, the adults who are authorised by the parents to collect their child and whose telephone numbers are recorded on the Registration Form are contacted.
All reasonable attempts are made to contact the parents or nominated carers.
The child does not leave the premises with anyone other than those named on the Registration Form or in their file.
If no-one collects the child within 30 minutes of their expected collection time and there is no named contactwho can be contacted to collect the child, we apply the procedures for uncollected children.
If we have any cause to believe the child has been abandoned we contact the local authority childrens social care team:

01865 323039    ​​      (name and phone number)

Or the out of hours duty officer (where applicable):

0800 833408​​​      (name and phone number)

If the children’s social care team is unavailable (or as our local authority advise) we will contact the local police.
After an additional 15 minutes if the child has not been collected, we will contact the above statutory agencies again.
The child stays at the setting in the care of two of our fully-vetted workers, one of whom will be our manager or deputy manager until the child is safely collected either by the parents or by a social care worker or by another person specified by social care.
Social care will aim to find the parent or relative. If they are unable to do so, the child will become looked after by the local authority.
Under no circumstances will we go to look for the parent, nor leave the setting premises with the child.
We ensure that the child is not anxious and we do not discuss our concerns in front of them.
A full written report of the incident is recorded in the childs file.
Depending on circumstances, we reserve the right to charge parents for the additional hours worked.
Ofsted may be informed:

​​​​0300 123 1231​​​      (telephone number)

The local Early Years Alliance office/Development Worker may also be informed:

02076 972500​​​       (name and phone number)

Other useful Early Years Alliance publications

Safeguarding Children (2013)

Safeguarding and Welfare Requirement: Child Protection

Providers must have and implement a policy, and procedures, to safeguard children.

1.5Missing child

Policy statement

Children’s safety is our highest priority, both on and off the premises. Every attempt is made, through the implementation of our outings procedure and our exit/entrance procedure, to ensure the security of children is maintained at all times. In the unlikely event of a child going missing, our missing child procedure is followed.

Procedures

Child going missing on the premises

As soon as it is noticed that a child is missing, the child’s key person/the relevant member of staff alerts our setting manager.
The register is checked to make sure no other child has also gone astray.
Our manager will carry out a thorough search of the building and garden.
Doors and gates are checked to see if there has been a breach of security whereby a child could wander out.
If the child is not found, our manager calls the police immediately and reports the child as missing. If it is suspected that the child may have been abducted, the police are informed of this.
The parent(s) are then called and informed.
A recent photo and a note of what the child is wearing is given to the police.
Our manager talks to our staff to find out when and where the child was last seen and records this.
Our manager contacts our chair and reports the incident. Our chair comes to the provision immediately to carry out an investigation, with our management team where appropriate.

Child going missing on an outing

This describes what to do when our staff have taken a small group on an outing, leaving our manager and/or other staff back in our setting premises. If our manager has accompanied children on the outing the procedures are adjusted accordingly.

As soon as it is noticed that a child is missing, the staff members on the outing ask children to stand with their designated carer and carry out a headcount to ensure that no other child has gone astray.
One staff member searches the immediate vicinity, but does not search beyond that.
Our senior staff member on the outing contacts the police and reports that child as missing.
Our manager is contacted immediately (if not on the outing) and the incident is recorded.
Our manager contacts the parent(s).
Our staff take the remaining children back to the setting as soon as possible.
According to the advice of the police a senior member of staff, or our manager where applicable, should remain at the site where the child went missing and wait for the police to arrive.
A recent photo and a description of what the child is wearing is given to the police.
Our manager contacts our chair and reports the incident. Our chair comes to our premises immediately to carry out an investigation, with our management team where appropriate.
Our staff keep calm and do not let the other children become anxious or worried.

The investigation

Ofsted are informed as soon as possible and kept up-to-date with the investigation.
Our chair carries out a full investigation, taking written statements from all our staff and volunteers who were present.
Our manager, together with a representative of our management team speaks with the parent(s) and explains the process of the investigation.
The parent(s) may also raise a complaint with us or Ofsted.
Each member of staff present writes an incident report detailing:
The date and time of the incident.
Where the child went missing from e.g. the setting or an outing venue.
Which staff/children were in the premises/on the outing and the name of the staff member who was designated as responsible for the missing child.
When the child was last seen in the premises/or on the outing, including the time it is estimated that the child went missing.
What has taken place in the premises or on the outing since the child went missing.
The report is counter-signed by the senior member of staff and the date and time added.
A conclusion is drawn as to how the breach of security happened.
If the incident warrants a police investigation, all our staff co-operate fully. In this case, the police will handle all aspects of the investigation, including interviewing staff and parents. Children’s social care may be involved if it seems likely that there is a child protection issue to address.
In the event of disciplinary action needing to be taken, Ofsted are advised.
The insurance provider is informed.

Managing people

Missing child incidents are very worrying for all concerned. Part of managing the incident is to try to keep everyone as calm as possible.
Our staff will feel worried about the child, especially the key person or the designated carer responsible for the safety of that child for the outing. They may blame themselves and their feelings of anxiety and distress will rise as the length of time the child is missing increases.
They may be the understandable target of parental anger and they may be afraid. Our manager ensures that any staff under investigation are not only fairly treated, but receive support while feeling vulnerable.
The parents will feel angry, and fraught. They may want to blame our staff and may single out one staff member over others; they may direct their anger at our manager. When dealing with a distraught and angry parent, there should always be two members of staff one of whom is our manager and the other should be our chair or another representative of the management committee. No matter how understandable the parent’s anger may be, aggression or threats against our staff are not tolerated, and the police should be called.
The other children are also sensitive to what is going on around them. They too may be worried. Our remaining staff caring for them need to be focused on their needs and must not discuss the incident in front of them. They should answer children’s questions honestly, but also reassure them.
In accordance with the severity of the final outcome, our staff may need counselling and support. If a child is not found, or is injured, or worse, this will be a very difficult time. Our chair will use their discretion to decide what action to take.
Our staff must not discuss any missing child incident with the press without taking advice.

Safeguarding and Welfare Requirement: Child Protection

The safeguarding policy and procedures must include an explanation of the action to be taken in the event of an allegation being made against a member of staff, and cover the use of mobile phones and cameras in the setting.

1.6Online Safety (incl. mobile phones and cameras)

Policy statement

We take steps to ensure that there are effective procedures in place to protect children, young people and vulnerable adults from the unacceptable use of Information Communication Technology (ICT) equipment or exposure to inappropriate materials in the setting.

Procedures

Our designated person responsible for co-ordinating action taken to protect children is:

Keryl Massey

Information Communication Technology (ICT) equipment

Only ICT equipment belonging to the setting is used by staff and children.
The designated person is responsible for ensuring all ICT equipment is safe and fit for purpose.
All computers have virus protection installed.
The designated person ensures that safety settings are set to ensure that inappropriate material cannot be accessed.

Internet access

Children do not normally have access to the internet and never have unsupervised access.
If staff access the internet with children for the purposes of promoting their learning, written permission is gained from parents who are shown this policy.
The designated person has overall responsibility for ensuring that children and young people are safeguarded and risk assessments in relation to online safety are completed.
Children are taught in an age appropriate way prior to using the internet.
If a second hand computer is purchased or donated to the setting, the designated person will ensure that no inappropriate material is stored on it before children use it.
All computers for use by children are located in an area clearly visible to staff.
Children are not allowed to access social networking sites.
Staff report any suspicious or offensive material, including material which may incite racism, bullying or discrimination to the Internet Watch Foundation at www.iwf.org.uk.
Suspicions that an adult is attempting to make inappropriate contact with a child on-line is reported to the National Crime Agency’s Child Exploitation and Online Protection Centre at www.ceop.police.uk.

 

Email

Children are not permitted to use email in the setting. Parents and staff are not normally permitted to use setting equipment to access personal emails.
Staff do not access personal or work email whilst supervising children.
Staff send personal information by encrypted email and share information securely at all times.

Mobile phones – children

Children do not bring mobile phones or other ICT devices with them to the setting. If a child is found to have a mobile phone or ICT device with them, this is removed and stored in the office until the parent collects them at the end of the session.

Mobile phones – staff and visitors

Personal mobile phones may only be used by staff in the office.
In an emergency, personal mobile phones may be used in an area where there are no children present, with permission from the manager.
Our staff and volunteers ensure that the setting telephone number is known to family and other people who may need to contact them in an emergency.
If our members of staff or volunteers take their mobile phones on outings, for use in case of an emergency, they must not make or receive personal calls, or take photographs of children.
Parents and visitors are requested not to use their mobile phones whilst on the premises. We make an exception if a visitor’s company or organisation operates a lone working policy that requires contact with their office periodically throughout the day. Visitors will be advised of a quiet space where they can use their mobile phone, where no children are present.
These rules also apply to the use of work-issued mobiles, and when visiting or supporting staff in other settings.

Cameras and videos

Our staff and volunteers must not bring their personalcameras or video recording equipment into the setting.
Photographs and recordings of children are only taken for valid reasons i.e. to record their learning and development, or for displays within the setting, with written permission received by parents (see the Registration form). Such use is monitored by the manager.
Where parents request permission to photograph or record their own children at special events, general permission is gained from all parents for their children to be included. Parents are advised that they do not have a right to photograph anyone else’s child or to upload photos of anyone else’s children.
If photographs of children are used for publicity purposes, parental consent must be given and safeguarding risks minimised, for example, ensuring children cannot be identified by name or through being photographed in a sweatshirt with the name of their setting on it.

Social media

Staff are advised to manage their personal security settings to ensure that their information is only available to people they choose to share information with.
In the event that staff name the organisation or workplace in any social media they do so in a way that is not detrimental to the organisation or its service users.
Staff observe confidentiality and refrain from discussing any issues relating to work
Staff should not share information they would not want children, parents or colleagues to view.
Staff should report any concerns or breaches to the designated person in their setting.
Staff avoid personal communication, including on social networking sites, with the children and parents with whom they act in a professional capacity. If a practitioner and family are friendly prior to the child coming into the setting, this information is shared with the manager prior to a child attending and a risk assessment and agreement in relation to boundaries is agreed.

Use and/or distribution of inappropriate images

Staff are aware that it is an offence to distribute indecent images. In the event of a concern that a colleague or other person is behaving inappropriately, the Safeguarding Children and Child Protection policy, in relation to allegations against staff and/or responding to suspicions of abuse, is followed.
Staff are aware that grooming children and young people on line is an offence in its own right and concerns about a colleague’s or others’ behaviour are reported (as above).

Further guidance

NSPCC and CEOP Keeping Children Safe Online training: www.nspcc.org.uk/what-you-can-do/get-expert-training/keeping-children-safe-online-course/

Other useful Early Years Alliance publications

Safeguarding Children (2013)

Employee Handbook (2012)

Safeguarding and Welfare Requirement: Child Protection

Providers must have and implement a policy and procedures to safeguard children.

1.7Whistleblowing

Policy statement

It is important to Middle Barton Pre-school that any fraud, misconduct or wrongdoing by employees, or people engaged in the organisation’s business, is reported and properly dealt with. We therefore encourage all individuals to raise any concerns that they may have about the conduct of others in the early years setting or the way in which the early years setting is run.

 

We recognise that effective and honest communication is essential if malpractice is to be effectively dealt with and the organisation’s success ensured.

 

Whistleblowing relates to all those who work with, or within, the early years setting, who may from time-to-time think that they need to raise with someone in confidence certain issues relating to the organisation.

 

Whistleblowing is separate from the grievance procedure. If you have a complaint about your own personal circumstances, you should use the normal grievance procedure. If you have a concern about malpractice within the organisation, then you should use the procedure outlined below.

 

Procedures

 

Report any concerns to your line manager. If this is not possible, then report your concerns to a more senior manager (a committee trustee).
All employees and those involved with the early years setting should be aware of the importance of preventing and eliminating wrongdoing within the organisation. You should be watchful for illegal, inappropriate or unethical conduct and report anything of that nature that you become aware of.
You should be watchful and report any wrongdoing. Wrongdoing could include:
abuse of a child or vulnerable person
a child, parent, employee or volunteer being put at risk of harm
unsafe working practices
a failure to comply with statutory or legal obligations
a criminal offence which has or is about to be committed
the use of unsafe equipment
falsification of financial records
bribery and/or corruption which has taken or is about to take place
covering up wrongdoing or malpractice

 

Any matter you raise under this procedure will be investigated thoroughly, promptly and confidentially, and the outcome of the investigation will be reported back to you.
You will not be victimised for raising a matter under this procedure. This means that your continued employment and opportunities for future promotion or training will not be prejudiced because you have raised a legitimate concern.
Victimisation of an individual for raising a qualified disclosure will be a disciplinary offence.
If misconduct is discovered as a result of any investigation under this procedure the early years setting’s disciplinary procedure will be used, in addition to any appropriate external measures.
If you make a malicious, vexatious or a false allegation then this will be considered to be a disciplinary offence and disciplinary action will be taken against you.
An instruction to cover up wrongdoing is itself a disciplinary offence. If you are told not to raise or pursue any concern, even by a person in authority such as a manager, you should not agree to remain silent. In this event you should report the matter to a committee trustee.

 

 

 

Safeguarding and Welfare Requirement: Suitable People

Providers must ensure that people looking after children are suitable to fulfil the requirements of their roles.

2.1 Employment

Policy statement

We meet the Safeguarding and Welfare Requirements of the Early Years Foundation Stage, ensuring that our staff and volunteers are appropriately qualified, and we carry out checks for criminal and other records through the Disclosure and Barring Service (DBS) in accordance with statutory requirements.

Procedures

Vetting and staff selection

We work towards offering equality of opportunity by using non-discriminatory procedures for staff recruitment and selection.
All our staff have job descriptions, which set out their roles and responsibilities.
We welcome applications from all sections of the community. Applicants will be considered on the basis of their suitability for the post, regardless of disability, gender reassignment, pregnancy and maternity, race, religion or belief, sexual orientation, sex, age, marriage or civil partnership. Applicants will not be placed at a disadvantage by our imposing conditions or requirements that are not justifiable.
We follow the requirements of the Early Years Foundation Stage and Ofsted guidance on checking the suitability of all staff and volunteers who will have unsupervised access to children. This includes obtaining references and ensuring they have a satisfactory enhanced criminal records check with barred list(s) check through the DBS. This is in accordance with requirements under the Safeguarding Vulnerable Groups Act (2006) and the Protection of Freedoms Act (2012) for the vetting and barring scheme.
Where an individual is subscribed to the DBS Update Service we carry out a status check of their DBS certificate, after checking their identity and viewing their original enhanced DBS certificate to ensure that it does not reveal any information that would affect their suitability for the post.
We keep all records relating to the employment of our staff and volunteers; in particular those demonstrating that suitability checks have been done, including the date of issue, name, type of DBS check and unique reference number from the DBS certificate, along with details of our suitability decision.
We require that all our staff and volunteers (where applicable) keep their DBS check up-to-date by subscribing to the DBS Update Service throughout the duration of their employment with us.
Our staff are expected to disclose any convictions, cautions, court orders, reprimands and warnings which may affect their suitability to work with children — whether received before, or at any time during, their employment with us.
We obtain consent from our staff and volunteers to carry out on-going status checks of the Update Service to establish that their DBS certificate is up-to-date for the duration of their employment with us.
Where we become aware of any relevant information which may lead to the disqualification of an employee, we will take appropriate action to ensure the safety of children. In the event of disqualification, that person’s employment with us will be terminated.

Notifying Ofsted of changes

We inform Ofsted of any changes to our Registered Person (trustees and our manager).

Training and staff development

Our manager and deputy hold the CACHE Level 3 Diploma for the Children and Young People’s Workforce or an equivalent qualification and at least half of our other staff members hold the CACHE Level 2 Certificate for the Children and Young People’s Workforce or an equivalent or higher qualification.
We provide regular in-service training to all our staff – whether paid staff or volunteers – through the Early YearsAlliance and external agencies.
Our budget allocates resources to training.
We provide our staff with induction training in the first week of their employment. This induction includes our Health and Safety Policy and Safeguarding Children and Child Protection Policy. Other policies and procedures are introduced within an induction plan.
We support the work of our staff by holding regular supervision meetings and appraisals.
We are committed to recruiting, appointing and employing staff in accordance with all relevant legislation and best practice.

Staff taking medication/other substances

If a member of staff is taking medication which may affect their ability to care for children, we ensure that they seek further medical advice. Our staff will only work directly with the children if medical advice confirms that the medication is unlikely to impair their ability to look after children properly.
Staff medication on the premises will be stored securely and kept out of reach of the children at all times.
If we have reason to believe that a member of our staff is under the influence of alcohol or any other substance that may affect their ability to care for children, they will not be allowed to work directly with the children and further action will be taken.

Managing staff absences and contingency plans for emergencies

Our staff take their holiday breaks when the setting is closed. Where a staff member may need to take time off for any reason other than sick leave or training, this is agreed with our manager with sufficient notice.
Where our staff are unwell and take sick leave in accordance with their contract of employment, weorganise cover to ensure ratios are maintained.
Sick leave is monitored and action is taken where necessary, in accordance with the individual’s contract of employment.
We have contingency plans to cover staff absences, as follows:
A list of people with phone numbers to cover staff absences is displayed in the office.

Maternity leave and pay

A pregnant employee has the following rights:

Paid time off for antenatal care.
Maternity leave of 52 weeks.
Maternity pay benefits, usually statutory maternity pay or maternity allowance.
Not to be dismissed or treated unfairly because of her pregnancy or the fact that she has taken maternity leave.
To return to work after the baby is born.

Other useful Early Years Alliance publications

Employee Handbook (2012)
Recruiting Early Years Staff (2016)

Safeguarding and Welfare Requirement: Suitable People

Providers must ensure that adults looking after children are suitable to fulfil the requirements of their roles.

2.2 Student placements

Policy statement

We recognise that qualifications and training make an important contribution to the quality of the care and education we provide. As part of our commitment to quality, we offer placements to students undertaking Early Years qualifications and training. We also offer placements for school pupils on work experience.

We aim to provide for students on placement with us, experiences that contribute to the successful completion of their studies and that provide examples of quality practice in early years care and education.

Procedures

We require students on qualification courses to meet the Suitable Person requirements of the Early Years Foundation Stage and have a satisfactory enhanced DBS check with barred list check(s).
We require students in our setting to have a sufficient understanding and use of English to contribute to the well-being of children in our care.
We require schools, colleges or universities placing students under the age of 17 years with us to vouch for their good character.
We supervise students under the age of 17 years at all times and do not allow them to have unsupervised access to children.
Students undertaking qualification courses who are placed in our setting on a short term basis are not counted in our staffing ratios.
Students and apprentices over the age of 17 who are undertaking a Level 3 may be considered to be counted in the ratios if our Manager deems them to be suitably qualified and experienced.
We take out employers’ liability insurance and public liability insurance, which covers both students and voluntary helpers.
We require students to keep to our Confidentiality and Client Access to Records Policy.
We co-operate with students’ tutors in order to help students to fulfil the requirements of their course of study.
We provide students, at the first session of their placement, with a short induction on how our setting is managed, how our sessions are organised and our policies and procedures.
We communicate a positive message to students about the value of qualifications and training.
We make the needs of the children paramount by not admitting students in numbers that hinder the essential work of the setting.
We ensure that trainees and students placed with us are engaged in bona fide Early Years training, which provides the necessary background understanding of children’s development and activities.

Safeguarding and Welfare Requirement: Staff Qualifications, Training, Support and Skills

Providers must ensure that all staff receive induction training to help them understand their roles and responsibilities.

3.1 Induction of employees and volunteers

Policy statement

We provide an induction for all employees and volunteers in order to fully brief them about the setting, the families we serve, our policies and procedures, curriculum and daily practice.

Procedures

We have a written induction plan for all new staff, which includes the following:
Introductions to all employees and volunteers (including management committee members).
Familiarisation with the building, health and safety, and fire and evacuation procedures.
Ensuring our policies and procedures are read and adhered to.
Introduction to the parents, especially parents of allocated key children where appropriate.
Familiarisation with confidential information in relation to any key children where applicable.
Details of the tasks and daily routines to be completed.
The induction period lasts at least two weeks. The manager inducts new employees and volunteers. The Chair of the committee inducts new managers.
During the induction period, the individual must demonstrate understanding of and compliance with policies, procedures, tasks and routines.
Successful completion of the induction forms part of the probationary period.
Following induction, we continue to support our staff to deliver high quality performance through regular supervision and appraisal of their work.

Safeguarding and Welfare Requirement: Staff Qualifications, Training, Support and Skills

At least one person who has a current paediatric first aid certificate is on the premises at all times when children are present, and must accompany children on outings.

Health

The provider must ensure there is a first aid box accessible at all times with appropriate content for use with children. Providers must keep a written record of accidents or injuries and first aid treatment.

3.2 First aid

Policy statement

We are able to take action to apply first aid treatment in the event of an accident involving a child or adult. All Pre-school staff hold a current First Aid certificate. The first aid qualification includes first aid training for infants and young children. We aim to ensure that first aid training is local authority approved and is relevant to adults caring for young children.  A list of staff and volunteers who have current PFA certificates is displayed in the setting.

Procedures

The first aid kit

Our first aid kit is accessible at all times and contains the following items

Triangular bandages (ideally at least one should be sterile) x 4.
Sterile dressings:
Small x 3.
Medium x 3.
Large x 3.
Composite pack containing 20 assorted (individually-wrapped) plasters x 1.
Sterile eye pads (with bandage or attachment) e.g. No 16 dressing x 2.
Container of 6 safety pins x 1.
Guidance card as recommended by HSE x 1.

In addition, the following equipment is kept near to the first aid box:

2 pairs of disposable plastic (PVC or vinyl) gloves.
1 plastic disposable apron.
A children’s forehead ‘strip’ thermometer / infrared thermometer.
A supply of cool gel packs are kept in the freezer.
The parents are required to sign a form to state that the contents of the first aid box are suitable for use on their child.
Information about who has completed first aid training and the location of the first aid box is provided to all our staff and volunteers.
The first aid box is easily accessible to adults and is kept out of the reach of children.
The named first aider is responsible for checking and replenishing the first aid box contents.
Medication is only administered in line with our Administering Medicines policy.
In the case of minor injury or accidents, first aid treatment is given by a qualified first aider.
In the event of minor injuries or accidents, we normally inform parents when they collect their child, unless the child is unduly upset or we have concerns about the injury. In which case we will contact the child’s parents for clarification of what they would like to do, i.e. whether they wish to collect the child and/or take them to their own GP.
An ambulance is called for children requiring emergency treatment. We contact parents immediately and inform them of what has happened and where their child has been taken.
Parents sign a consent form at registration allowing a member of staff to seek emergency advice / treatment for their child in the case of a medical emergency.  If such a situation arises, the staff will contact the parents, carer or nominated contact.
Accidents and injuries are recorded in our accident record book and, where applicable, notified to the Health and Safety Executive, Ofsted and/or local child protection agencies in line with our Recording and Reporting of Accident and Incidents Policy.

Legal framework

Health and Safety (First Aid) Regulations (1981)

Further guidance

First Aid at Work: Your questions answered (HSE Revised 2014)
Basic Advice on First Aid at Work (HSE Revised 2014)
Guidance on First Aid for Schools (DfEE)

Other useful Early Years Alliance publications

Medication Record (2013)

Safeguarding and Welfare Requirement: Key Person

Each child must be assigned a key person. Their role is to help ensure that every child’s care is tailored to meet their individual needs, to help the child become familiar with the setting, offer a settled relationship for the child and build a relationship with their parents

4.1 The role of the key person and settling-in

Policy statement

We believe that children settle best when they have a key person to relate to, who knows them and their parents well, and who can meet their individual needs. Research shows that a key person approach benefits the child, the parents, the staff and the setting by providing secure relationships in which children thrive, parents have confidence, staff are committed and the setting is a happy and dedicated place to attend or work in.

We want children to feel safe, stimulated and happy in the setting and to feel secure and comfortable with our staff. We also want parents to have confidence in both their children’s well-being and their role as active partners with our setting. We aim to make our setting a welcoming place where children settle quickly and easily because consideration has been given to the individual needs and circumstances of children and their families.

The key person role is set out in the Safeguarding and Welfare Requirements of the Early Years Foundation Stage. Each child must have a key person. These procedures set out a model for developing a key person approach that promotes effective and positive relationships for children.

Procedures

We allocate a key person before the child starts.
The key person is responsible for:
Providing an induction for the family and for settling the child into our setting.
Offering unconditional regard for the child and being non-judgemental.
Working with the parents to plan and deliver a personalised plan for the child’s well-being, care and learning.
Acting as the key contact for the parents.
Developmental records and for sharing information on a regular basis with the child’s parents to keep those records up-to-date, reflecting the full picture of the child in our setting and at home.
Having links with other carers involved with the child and co-ordinating the sharing of appropriate information about the child’s development with those carers.
We promote the role of the key person as the child’s primary carer in our setting, and as the basis for establishing relationships with other adults and children.

Settling-in

Before a child starts to attend our setting, we use a variety of ways to provide his/her parents with information. These include written information including our prospectus and policies, and new parents induction evenings.
During the half-term before a child is enrolled, we provide opportunities for the child and his/her parents to visit the setting.
The key person welcomes and looks after the child and his/her parents at the child’s first session and during the settling-in process.
The child’s registration records must be completed by the child’s parent/carer before the child’s first session.
We explain the process of settling-in with his/her parents and jointly decide on the best way to help the child to settle into the setting.
We expect the parent, carer or close relative, to stay for the first session, gradually taking time away from their child; increasing this time as and when the child is able to cope.
Younger children will take longer to settle in, as will children who have not previously spent time away from home. Children who have had a period of absence may also need their parent to be on hand to re-settle them.
We judge a child to be settled when they have formed a relationship with their key person for example, the child looks for the key person when he/she arrives, goes to them for comfort, and seems pleased to be with them. The child is also familiar with where things are and is pleased to see other children and participate in activities.
When parents leave, we ask them to say goodbye to their child and explain that they will be coming back, and when.
If a child does not settle and continues to be genuinely distressed and cannot be comforted or distracted we will review the settling in process with the parent.  

The progress check at age two

The key person carries out the progress check at age two-three in accordance with any local procedures that are in place and referring to the guidance A Know How Guide: The EYFS progress check at age two.
The progress check aims to review the child’s development and ensures that parents have a clear picture of their child’s development.
Within the progress check, the key person will note areas where the child is progressing well and identify areas where progress is less than expected.
The progress check will describe the actions that will be taken by us to address any developmental concerns (including working with other professionals where appropriate) as agreed with the parent(s).
The key person will plan activities to meet the child’s needs within the setting and will support parents to understand the child’s needs in order to enhance their development at home.

Other useful Early Years Alliance publications

Play is What I Do (2010)
Statutory Framework for the Early Years Foundation Stage: With supporting documentation (2016)

 

Safeguarding and Welfare Requirement: Staff: Child ratios

Staffing arrangements must meet the needs of all children and ensure their safety

5.1 Staffing

Policy statement

We provide a staffing ratio in line with the Safeguarding and Welfare Requirements of the Early Years Foundation Stage to ensure that children have sufficient individual attention and to guarantee care and education of a high quality. Our staff are appropriately qualified and we carry out checks for enhanced criminal records and barred list checks through the Disclosure and Barring Service in accordance with statutory requirements.

Procedures

To meet this aim we use the following ratios of adult to children:

Children aged two years: 1 adult : 4 children:
at least one member of staff holds a full and relevant level 3 qualification; and
at least half of all other staff hold a full and relevant level 2 qualification.
Children aged three years and over: 1 adult : 8 children:
at least one member of staff holds a full and relevant level 3 qualification; and
at least half of all other staff hold a full and relevant level 2 qualification.
We only include those aged 17 years or older within our ratios. Where they are competent and responsible, we may include students on long-term placements and regular volunteers.
A minimum of two staff/adults are on duty at any one time; one of whom is either our manager or deputy.
Our manager deploys our staff, students and volunteers to give adequate supervision of indoor and outdoor areas, ensuring that children are usually within sight and hearing of staff, and always within sight or hearing of staff at all times.
Our staff, students and volunteers focus their attention on children at all times and do not spend time in social conversation with colleagues while they are working with children.
We assign each child a key person to help the child become familiar with the setting from the outset and to ensure that each child has a named member of staff with whom to form a relationship. The key person plans with parents for the child’s well-being and development in the setting. The key person meets regularly with the family for discussion and consultation on their child’s progress and offers support in guiding their development at home.
We hold regular staff meetings to undertake curriculum planning and to discuss children’s progress, their achievements and any difficulties that may arise from time to time.

Other useful Early Years Alliance publications

Employee Handbook (2012)
Recruiting Early Years Staff (2016)

Safeguarding and Welfare Requirement: Health

Providers must have and implement a policy, and procedures, for administering medicines. It must include systems for obtaining information about a child’s needs for medicines, and for keeping this information up-to-date.

6.1 Administering medicines

Policy statement

While it is not our policy to care for sick children, who should be at home until they are well enough to return to the setting, we will agree to administer medication as part of maintaining their health and well-being or when they are recovering from an illness. We ensure that where medicines are necessary to maintain health of the child, they are given correctly and in accordance with legal requirements.

In many cases, it is possible for children’s GPs to prescribe medicine that can be taken at home in the morning and evening. As far as possible, administering medicines will only be done where it would be detrimental to the child’s health if not given in the setting. If a child has not had a medication before it is advised that the parent keeps the child at home for the first 48 hours to ensure there are no adverse effects, as well as to give time for the medication to take effect.

Our staff are responsible for the correct administration of medication to children for whom they are the key person. This includes ensuring that parent consent forms have been completed, that medicines are stored correctly and that records are kept according to procedures. In the absence of the key person, the manager is responsible for the overseeing of administering medication.

Procedures

Children taking prescribed medication must be well enough to attend the setting.
We only usually administer medication when it has been prescribed for a child by a doctor (or other medically qualified person). It must be in-date and prescribed for the current condition.
Children’s prescribed medicines are stored in their original containers, are clearly labelled and are inaccessible to the children. On receiving the medication, the member of staff checks that it is in date and prescribed specifically for the current condition.
Parents must give prior written permission for the administration of medication. The staff member receiving the medication will ask the parent to sign a Medication Record form stating the following information. No medication may be given without these details being provided:
the full name of child and date of birth;
the name of medication and strength;
who prescribed it;
the dosage and times to be given in the setting;
date and time of last dose;
the method of administration;
how the medication should be stored and its expiry date;
any possible side effects that may be expected; and
the signature of the parent, their printed name and the date.
The administration of medicine is recorded accurately in our accident book each time it is given and is signed by the person administering the medication and a witness. Parents are shown the record at the end of the day and asked to sign the record book to acknowledge the administration of the medicine. The accident bookrecords the:
name of the child;
name and strength of the medication;
date and time of the dose;
dose given and method;
signature of the person administering the medication (and a witness) and a parent’s signature.
If the administration of prescribed medication requires medical knowledge, we obtain individual training (for the relevant member of staff) by a health professional.
If rectal diazepam is given, another member of staff must be present and co-signs the record book.
No child may self-administer. Where children are capable of understanding when they need medication, for example with asthma, they should be encouraged to tell their key person what they need. However, this does not replace staff vigilance in knowing and responding when a child requires medication.
The accident book is monitored to look at the frequency of medication given in the setting. For example, a high incidence of antibiotics being prescribed for a number of children at similar times may indicate a need for better infection control.

Storage of medicines

All medication is stored safely in a cupboard or refrigerated as required inaccessible to the children. Where the cupboard or refrigerator is not used solely for storing medicines, they are kept in a marked plastic box.
The child’s key person is responsible for ensuring medicine is handed back at the end of the day to the parent.
For some conditions, medication may be kept in the setting to be administered on a regular or as-and-when-required basis. Key persons check that any medication held in the setting, is in date and return any out-of-date medication back to the parent.
Medicines are kept in a secure labelled box in the kitchen.

Children who have long term medical conditions and who may require ongoing medication

We carry out a risk assessment for each child with a long term medical condition that requires on-going medication. This is the responsibility of our manager alongside the key person. Other medical or social care personnel may need to be involved in the risk assessment.
Parents will also contribute to a risk assessment. They should be shown around the setting, understand the routines and activities and point out anything which they think may be a risk factor for their child.
For some medical conditions, key staff will need to have training in a basic understanding of the condition, as well as how the medication is to be administered correctly. The training needs for staff form part of the risk assessment.
The risk assessment includes vigorous activities and any other activity that may give cause for concern regarding an individual child’s health needs.
The risk assessment includes arrangements for taking medicines on outings and advice is sought from the child’s GP if necessary where there are concerns.
A health care plan for the child is drawn up with the parent; outlining the key person’s role and what information must be shared with other adults who care for the child.
The health care plan should include the measures to be taken in an emergency.
We review the health care plan every six months, or more frequently if necessary. This includes reviewing the medication, e.g. changes to the medication or the dosage, any side effects noted etc.
Parents receive a copy of the health care plan and each contributor, including the parent, signs it.

Managing medicines on trips and outings

If children are going on outings, the key person for the child will accompany the children with a risk assessment, or another member of staff who is fully informed about the child’s needs and/or medication.
Medication for a child is taken in a sealed plastic box clearly labelled with the child’s name and the name of the medication. Inside the box is a copy of the Medication Record Form and a card to record when it has been given, including all the details that need to be recorded in the medication record as stated above.
On returning to the setting the card is stapled to the accident book and the parent signs it.
If a child on medication has to be taken to hospital, the child’s medication is taken in a sealed plastic box clearly labelled with the child’s name and the name of the medication. Inside the box is a copy of the Medication Record Form signed by the parent.
This procedure should be read alongside the outings procedure.

Legal framework

The Human Medicines Regulations (2016)

Other useful Early Years Alliance publications

Medication Record (2013)
Daily Register and Outings Record (2012)

Safeguarding and Welfare Requirement: Health

The provider must promote the good health of children attending the setting. They must have a procedure, discussed with parents and/or carers, for responding to children who are ill or infectious, take necessary steps to prevent the spread of infection, and take appropriate action if children are ill.

6.2 Managing children who are sick, infectious, or with allergies

Policy statement

We aim to provide care for healthy children through preventing cross infection of viruses and bacterial infections and promote health through identifying allergies and preventing contact with the allergenic trigger.

Procedures for children who are sick or infectious

If children appear unwell during the day — for example, if they have a temperature, sickness, diarrhoea or pains, particularly in the head or stomach — our manager will call the parents and ask them to collect the child, or to send a known carer to collect the child on their behalf.
If a child has a temperature, they are kept cool, by removing top clothing and kept away from draughts.
The child’s temperature is taken using a forehead thermometer strip, kept in the first aid box.
In extreme cases of emergency, an ambulance is called and the parent informed.
We can refuse admittance to children who have a temperature, sickness and diarrhoea or a contagious infection or disease.
Where children have been prescribed antibiotics for an infectious illness or complaint, we ask parents to keep them at home for 48 hours before returning to the setting.
After diarrhoea, we ask parents to keep children at home for 48 hours following the last episode.
Some activities, such as sand and water play, where there is a risk of cross-contamination may be suspended for the duration of any outbreak.
We have a list of excludable diseases and current exclusion times. The full list is obtainable from www.hpa.org.uk/webc/HPAwebFile/HPAweb_C/1194947358374 and includes common childhood illnesses such as measles.

Reporting of ‘notifiable diseases’

If a child or adult is diagnosed as suffering from a notifiable disease under the Health Protection (Notification) Regulations 2010, the GP will report this to the Health Protection Agency.
When we become aware, or are formally informed of the notifiable disease, our manager informs Ofsted and the local Health Protection Agency, and act on any advice given.

HIV/AIDS/Hepatitis procedure

HIV virus, like other viruses such as Hepatitis A, B and C, are spread through body fluids. Hygiene precautions for dealing with body fluids are the same for all children and adults. We:

Wear single-use vinyl gloves and aprons when changing children’s nappies, pants and clothing that are soiled with blood, urine, faeces or vomit.
Use protective rubber gloves for cleaning/sluicing clothing after changing.
Clear spills of blood, urine, faeces or vomit using mild disinfectant solution and mops; any cloths used are disposed of with the clinical waste.
Clean any tables and other furniture, furnishings or toys affected by blood, urine, faeces or vomit using a disinfectant.

Nits and head lice

Nits and head lice are not an excludable condition; although in exceptional cases we may ask a parent to keep the child away until the infestation has cleared.
On identifying cases of head lice, we inform all parents and ask them to treat their child and all the family if they are found to have head lice.

Procedures for children with allergies

When children start at the setting we ask their parents if their child suffers from any known allergies. This is recorded on the Registration Form.
If a child has an allergy, we complete a risk assessment form to detail the following:
The allergen (i.e. the substance, material or living creature the child is allergic to such as nuts, eggs, bee stings, cats etc).
The nature of the allergic reactions (e.g. anaphylactic shock reaction, including rash, reddening of skin, swelling, breathing problems etc).
What to do in case of allergic reactions, any medication used and how it is to be used (e.g. Epipen).
Control measures – such as how the child can be prevented from contact with the allergen.
Review measures.
This risk assessment form is kept in the child’s personal file and a copy is displayed where our staff can see it.
A health care plan will also be completed.
Generally, no nuts or nut products are used within the setting.
Parents are made aware so that no nut or nut products are accidentally brought in, for example to a party.

Insurance requirements for children with allergies and disabilities

If necessary, our insurance will include children with any disability or allergy, but certain procedures must be strictly adhered to as set out below. For children suffering life threatening conditions, or requiring invasive treatments; written confirmation from our insurance provider must be obtained to extend the insurance.
At all times we ensure that the administration of medication is compliant with the Safeguarding and Welfare Requirements of the Early Years Foundation Stage.
Oral medication:
Asthma inhalers are now regarded as ‘oral medication’ by insurers and so documents do not need to be forwarded to our insurance provider. Oral medications must be prescribed by a GP or have manufacturer’s instructions clearly written on them.
We must be provided with clear written instructions on how to administer such medication.
We adhere to all risk assessment procedures for the correct storage and administration of the medication.
We must have the parents or guardians prior written consent. This consent must be kept on file. It is not necessary to forward copy documents to our insurance provider.
Life-saving medication and invasive treatments:

These include adrenaline injections (Epipens) for anaphylactic shock reactions (caused by allergies to nuts, eggs etc) or invasive treatments such as rectal administration of Diazepam (for epilepsy).

We must have:
o a letter from the child’s GP/consultant stating the child’s condition and what medication if any is to be administered;
o written consent from the parent or guardian allowing our staff to administer medication; and
o proof of training in the administration of such medication by the child’s GP, a district nurse, children’s nurse specialist or a community paediatric nurse.
Written confirmation that we hold this information will first be sent to the Early Years Alliance Insurance Department for appraisal. Written confirmation that the insurance has been extended will be issued by return.
Treatments, such as inhalers or Epipens are immediately accessible in an emergency.
Key person for special needs children requiring assistance with tubes to help them with everyday living e.g. breathing apparatus, to take nourishment, colostomy bags etc.:
Prior written consent must be obtained from the child’s parent or guardian to give treatment and/or medication prescribed by the child’s GP.
The key person must have the relevant medical training/experience, which may include receiving appropriate instructions from parents or guardians.
Copies of all letters relating to these children must first be sent to the Early Years Alliance Insurance Department for appraisal. Written confirmation that the insurance has been extended will be issued by return.
If we are unsure about any aspect we contact the Early Years Alliance Insurance Department on 020 7697 2585 or email membership@pre-school.org.uk/insert

Safeguarding and Welfare Requirement: Health

Providers must keep a written record of accidents or injuries and first aid treatment.

6.3 Recording and reporting of accidents and incidents

Policy statement

We follow the guidelines of the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR) for the reporting of accidents and incidents. Child protection matters or behavioural incidents between children are not regarded as incidents and there are separate procedures for this.

Procedures

Our accident book:

is kept in a safe and secure place;
is accessible to our staff and volunteers, who all know how to complete it; and
is reviewed at least termly to identify any potential or actual hazards.

Reporting accidents and incidents

Ofsted is notified as soon as possible, but at least within 14 days, of any instances which involve:
food poisoning affecting two or more children looked after on our premises;
a serious accident or injury to, or serious illness of, a child in our care and the action we take in response; and
the death of a child in our care.
Local child protection agencies are informed of any serious accident or injury to a child, or the death of any child, while in our care and we act on any advice given by those agencies.
Any food poisoning affecting two or more children or adults on our premises is reported to the local Environmental Health Department.
We meet our legal requirements in respect of the safety of our employees and the public by complying with RIDDOR. We report to the Health and Safety Executive:
Any work-related accident leading to an injury to a member of the public (child or adult), for which they are taken directly to hospital for treatment.
Any work-related accident leading to a specified injury to one of our employees. Specified injuries include injuries such as fractured bones, the loss of consciousness due to a head injury, serious burns or amputations.
Any work-related accident leading to an injury to one of our employees which results in them being unable to work for seven consecutive days. All work-related injuries that lead to one of our employees being incapacitated for three or more days are recorded in our accident book.
When one of our employees suffers from a reportable occupational disease or illness.
Any death, of a child or adult, that occurs in connection with a work-related accident.
Any dangerous occurrences. This may be an event that causes injury or fatalities or an event that does not cause an accident, but could have done; such as a gas leak.
Information for reporting incidents to the Health and Safety Executive is provided in the Early YearsAlliance’s Accident Record publication. Any dangerous occurrence is recorded in our incident book (see below).

Incident book

We have ready access to telephone numbers for emergency services, including the local police. Where we are responsible for the premises we have contact numbers for the gas and electricity emergency services, and a carpenter and plumber.
We ensure that our staff and volunteers carry out all health and safety procedures to minimise risk and that they know what to do in an emergency.
On discovery of an incident, we report it to the appropriate emergency services — fire, police, ambulance —if those services are needed.
If an incident occurs before any children arrive, our manager risk assesses this situation and decides if the premises are safe to receive children. Our manager may decide to offer a limited service or to close the setting.
Where an incident occurs whilst the children are in our care and it is necessary to evacuate the premises/area, we follow the procedures in our Fire Safety and Emergency Evacuation Policy or, when on an outing, the procedures identified in the risk assessment for the outing.
If a crime may have been committed, we ask all adults who witnessed the incident to make a witness statement including the date and time of the incident, what they saw or heard, what they did about it and their full name and signature.
We keep an incident book for recording major incidents, including some of those that are reportable to the Health and Safety Executive as above.
These incidents include:
a break in, burglary, or theft of personal or our setting’s property;
an intruder gaining unauthorised access to our premises;
a fire, flood, gas leak or electrical failure;
an attack on an adult or child on our premises or nearby;
any racist incident involving families or our staff on the setting’s premises;
a notifiable disease or illness, or an outbreak of food poisoning affecting two or more children looked after on our premises;
the death of a child or adult; and
a terrorist attack, or threat of one.
In the incident book we record the date and time of the incident, nature of the event, who was affected, what was done about it or if it was reported to the police, and if so a crime number. Any follow up, or insurance claim made, is also recorded.
In the unlikely event of a terrorist attack, we follow the advice of the emergency services with regard to evacuation, medical aid and contacting children’s families. Our standard Fire Safety and Emergency Evacuation Policy or Lock Down Procedure will be followed. The incident is recorded when the threat is averted.
In the unlikely event of a child dying on our premises, the emergency services are called and the advice of these services are followed.
The incident book is not for recording issues of concern involving a child. This is recorded in the child’s own file.

Legal framework

Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR) 2013 (As Amended)
The Health and Safety (Enforcing Authority) Regulations 1998

Further guidance

RIDDOR Guidance and Reporting Form: www.hse.gov.uk/riddor

Other useful Early Years Alliance publications

Accident Record (2017)
Reportable Incident Record (2012)

 

Safeguarding and Welfare Requirement: Health

Providers must keep a written record of accidents or injuries and first aid treatment.

6.3 Recording and reporting of accidents and incidents

Policy statement

We follow the guidelines of the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR) for the reporting of accidents and incidents. Child protection matters or behavioural incidents between children are not regarded as incidents and there are separate procedures for this.

Procedures

Our accident book:

is kept in a safe and secure place;
is accessible to our staff and volunteers, who all know how to complete it; and
is reviewed at least termly to identify any potential or actual hazards.

Reporting accidents and incidents

Ofsted is notified as soon as possible, but at least within 14 days, of any instances which involve:
food poisoning affecting two or more children looked after on our premises;
a serious accident or injury to, or serious illness of, a child in our care and the action we take in response; and
the death of a child in our care.
Local child protection agencies are informed of any serious accident or injury to a child, or the death of any child, while in our care and we act on any advice given by those agencies.
Any food poisoning affecting two or more children or adults on our premises is reported to the local Environmental Health Department.
We meet our legal requirements in respect of the safety of our employees and the public by complying with RIDDOR. We report to the Health and Safety Executive:
Any work-related accident leading to an injury to a member of the public (child or adult), for which they are taken directly to hospital for treatment.
Any work-related accident leading to a specified injury to one of our employees. Specified injuries include injuries such as fractured bones, the loss of consciousness due to a head injury, serious burns or amputations.
Any work-related accident leading to an injury to one of our employees which results in them being unable to work for seven consecutive days. All work-related injuries that lead to one of our employees being incapacitated for three or more days are recorded in our accident book.
When one of our employees suffers from a reportable occupational disease or illness.
Any death, of a child or adult, that occurs in connection with a work-related accident.
Any dangerous occurrences. This may be an event that causes injury or fatalities or an event that does not cause an accident, but could have done; such as a gas leak.
Information for reporting incidents to the Health and Safety Executive is provided in the Early YearsAlliance’s Accident Record publication. Any dangerous occurrence is recorded in our incident book (see below).

Incident book

We have ready access to telephone numbers for emergency services, including the local police. Where we are responsible for the premises we have contact numbers for the gas and electricity emergency services, and a carpenter and plumber.
We ensure that our staff and volunteers carry out all health and safety procedures to minimise risk and that they know what to do in an emergency.
On discovery of an incident, we report it to the appropriate emergency services — fire, police, ambulance —if those services are needed.
If an incident occurs before any children arrive, our manager risk assesses this situation and decides if the premises are safe to receive children. Our manager may decide to offer a limited service or to close the setting.
Where an incident occurs whilst the children are in our care and it is necessary to evacuate the premises/area, we follow the procedures in our Fire Safety and Emergency Evacuation Policy or, when on an outing, the procedures identified in the risk assessment for the outing.
If a crime may have been committed, we ask all adults who witnessed the incident to make a witness statement including the date and time of the incident, what they saw or heard, what they did about it and their full name and signature.
We keep an incident book for recording major incidents, including some of those that are reportable to the Health and Safety Executive as above.
These incidents include:
a break in, burglary, or theft of personal or our setting’s property;
an intruder gaining unauthorised access to our premises;
a fire, flood, gas leak or electrical failure;
an attack on an adult or child on our premises or nearby;
any racist incident involving families or our staff on the setting’s premises;
a notifiable disease or illness, or an outbreak of food poisoning affecting two or more children looked after on our premises;
the death of a child or adult; and
a terrorist attack, or threat of one.
In the incident book we record the date and time of the incident, nature of the event, who was affected, what was done about it or if it was reported to the police, and if so a crime number. Any follow up, or insurance claim made, is also recorded.
In the unlikely event of a terrorist attack, we follow the advice of the emergency services with regard to evacuation, medical aid and contacting children’s families. Our standard Fire Safety and Emergency Evacuation Policy or Lock Down Procedure will be followed. The incident is recorded when the threat is averted.
In the unlikely event of a child dying on our premises, the emergency services are called and the advice of these services are followed.
The incident book is not for recording issues of concern involving a child. This is recorded in the child’s own file.

Legal framework

Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR) 2013 (As Amended)
The Health and Safety (Enforcing Authority) Regulations 1998

Further guidance

RIDDOR Guidance and Reporting Form: www.hse.gov.uk/riddor

Other useful Early Years Alliance publications

Accident Record (2017)
Reportable Incident Record (2012)